In two of the other cases, parole supervisors were only made aware that an individual was being held for too long when jail or court staff contacted them about the issue.
“The Ohio APA, parole officers, and the supervisor involved in these incidents failed to follow established APA policies requiring the scheduling of hearings for parole violations within 20 business days of the parolee ‘becoming available’ for a hearing and assure weekly in-custody status checks,” the report states.
The report notes that if a parole hearing isn’t scheduled in the allowed time frame, it voids any action the APA could take to revoke parole or impose sanctions.
The Ohio Department of Rehabilitation and Correction, which oversees the APA, has 60 days to officially respond to the report, but told OIG officials that while the policy states that hearings must be held within 20 days of parolee availability, court rulings in Ohio have said they can take a “reasonable amount of time.”
The OIG has recommended the agency update its policy to better clarify if there are exceptions to the 20-day rule. The other recommendation is to update the policy on how parole officers are to be informed of changes in custody status.
“A lot of times the parole officers may be relying on other means than calling the clerks office and saying, ‘Did anything get filed today on this parolee?’” said Deputy Inspector General Carl Enslen. “They were in some instances allowing this to drift without really doing the work to check that closely.”